Managers do not need to use AI for everything.
The biggest opportunity often comes from delegating part of the preparation, analysis and administrative work while keeping decision-making with the manager.
Think of AI as a digital assistant.
It does not make decisions for you. It helps you reach better decisions faster.
Give AI the meeting goal, participants, previous agreements and open issues.
It can prepare an agenda, questions, decisions and potential conflicts.
AI can organize decisions, tasks, deadlines and owners.
AI can prepare a first draft of emails, team messages, presentations, summaries or responses to difficult messages.
The manager should review and adapt the final version.
Ask:
“What are the possible causes?”
“What information am I missing?”
“What options do I have?”
“What risks am I overlooking?”
Before a difficult conversation, ask AI to simulate the other person.
For example:
“Act as an employee who disagrees with my decision and challenge me with difficult questions.”
AI can help structure tasks by urgency, impact, dependencies and deadlines.
Where the tool supports it and organizational policies allow it, AI can help track previous agreements and open topics.
AI can:
prepare → organize → analyze → suggest → summarize.
The manager should:
evaluate → decide → take responsibility → communicate.
Morning: organize priorities.
Before a meeting: prepare agenda and questions.
After a meeting: summarize agreements.
Before a difficult conversation: practice scenarios.
Before a decision: compare alternatives and risks.
End of day: review open topics.
The greatest value of AI may not be completing one huge task.
It may be reducing the many small activities that consume a manager's time and attention every day.
Yes. It is particularly useful for preparation, information organization, analysis and drafting.
It can generate recommendations, but responsibility should remain with the human decision-maker.
Only in accordance with organizational policies, information security requirements and applicable laws.
Start with one repetitive task that consumes significant time and measure whether AI improves speed or quality.
An AI assistant and manager's notebook: records 1:1s, creates summaries and keeps track of agreements.
Get it on Google Play →
Sidekick